Bookkeeper

Outcomes (what “good” looks like)

• 5-day month-end close with zero unreconciled items over 30 days.

• 100% on-time commission payouts to agents and rev-share participants with <0.5% error rate.

• 13-week cash-flow forecast updated weekly; ≤5% variance vs. actuals.

• Scoreboards for GGOB published weekly with the right Critical Number and line-of-sight metrics (you maintain the numbers; we run the huddles). greatgame.com

• All filings on time: T2 support package ready for the CPA, sales tax returns where applicable, and T4A slips for contractors issued by the last day of February. Government of Canada

  
  

Top Responsibilities

• Commission, Rev-Share, and Payout Accounting

  • Reconcile lender remittance statements to deal data; calculate agent splits, caps, bonuses, and revenue-share payouts.

  • Maintain a clean subsidiary ledger per agent (statements agents can read at a glance).

  • Track recoveries/chargebacks and clawbacks; accrue where exposure exists.

• Month-End Close & Controls

  • Bank/credit card reconciliations, intercompany eliminations, prepaid/accrual schedules.

  • Fixed cadence: day 1–2 cash & banks; day 3 accruals; day 4 variance analysis; day 5 management package.

• Cash Flow & Working Capital

  • Build and own a rolling 13-week cash forecast; monitor DSO/DPO; surface red flags early.

• Tax & Compliance (Canada, multi-province; U.S. later)

  • GST/HST: Understand that core mortgage brokering (arranging for a financial service) is exempt; no tax is charged on those services, and ITCs are generally not claimable on costs that relate to exempt supplies. Track taxable revenue streams (e.g., training, desk fees, software recharges) separately and file appropriately. Government of Canada

  • T4A (Box 020 – Self-employed commissions): Prepare and file for agents/ICs as required; exclude GST/HST from amounts reported. Government of Canada

  • Records: Maintain transaction/contract files to meet provincial rules (e.g., FSRA 6-year retention in Ontario; align similar standards in other provinces). FSRA Ontario

  • Monitor BC’s transition to the Mortgage Services Act (MSA) so our processes are ready ahead of October 13, 2026. BCFSA

• Open-Book Management Support (GGOB)

  • Maintain the weekly scoreboard: revenue, gross margin per funded dollar, payroll/commission % of revenue, rev-share accruals, cash conversion cycle, and the BRX Critical Number. greatgame.com

• Systems & Process Automation

  • Keep the GL clean (QBO/Xero). Use AP automation (e.g., Dext/Hubdoc + Plooto/Bill), approvals (ApprovalMax), and light ETL or Google Sheets for commissions. Drive Zapier-style automations where they remove error and time.

• Audit-Ready Documentation

  • Close checklist, desk procedures, approval matrices, payout formula documentation, and versioned calculators.